Student Record Inspection and Subpoenas

A student’s own record can be viewed by appointment. UCLA must comply with subpoenas for student records.

View Student Records

Pursuant to the federal Family Educational Rights and Privacy Act (FERPA), state information practices law, and UC policies, UCLA students have the right to inspect and review records pertaining to themselves in their capacity as students. Inspection of student records maintained by the Registrar’s Office is by appointment only. An inspection request takes approximately five business days to process. To preserve the security and integrity of University files, inspection of the student record must be conducted in the presence of a designated representative of the Registrar.

Content available in the student record may vary depending on how long ago the student was first admitted to UCLA. Student files are maintained up to five years from the admit term. The academic transcript is the official permanent record after five years.

Requirements

To arrange an appointment, send e-mail to recordsmgmt@registrar.ucla.edu, come to 1113 Murphy Hall, or call 310-825-1354.

The student must complete a Student Record Inspection Request form and submit it at 1113 Murphy Hall. A photo ID is required to request the record.

Download Inspection Request

The student is notified by e-mail when the record is available. A photo ID is required to view a student record. If the record is not viewed within seven days of notification, a new request form is required.

Subpoenas

The University must comply with any and all subpoenas for records or it may be found to be in contempt of court. A subpoena for records can be quashed, but the quash is a motion of the court. Consult with an attorney.

If proceedings for a quash are in progress, the student must subsequently forward to the Registrar’s Office the court motion to quash. If the University does not receive official court documents of a quash, it is bound to comply with the demands of the original subpoena.