A student can use this form to request inspection of the student’s own record on file with the Registrar’s Office. Pursuant to the federal Family Educational Rights and Privacy Act (FERPA), state information practices law, and UC policies, UCLA students have the right to inspect and review records pertaining to themselves in their capacity as students. A photo ID is required to request and view records. Inspection of…
Enrollment may be limited to students who have attained a certain class level or declared a specific major or minor, or may require department or instructor consent. Most class restrictions are related to class level or major. Restrictions are noted in class information in MyUCLA and the Schedule of Classes. Students can confirm their class level and their major or minor under Registration Status in MyUCLA. Students…
As they approach graduation, students should make sure the degree is in order, records are up-to-date, and a degree-expected term is identified. Verify Degree-Expected Term All students should verify the degree-expected term through MyUCLA. If the degree-expected term is incorrect, change it through MyUCLA or by completing an online Declaration of Candid…
Active teaching faculty and authorized staff can use the Curriculum Management System to create, revise, and discontinue courses, undergraduate major curriculum, minors, and graduate majors. Curriculum and course approval requests are processed through the Curriculum Management System (CMS), a secure online application that collects curriculum and course data, routes it through an established approval process, and publishes to the UCLA General Catalog. Variable topics, Fiat Lux,…
Undergraduate students who are not officially enrolled in classes by midnight on Friday of week two must petition to generate a late study list. Most graduate students do not need to petition. Registration fees must be paid in full in order to file a late study list. Undergraduate Students A registered (fees paid) student who is not officially enrolled…
A student’s own record can be viewed by appointment. UCLA must comply with subpoenas for student records. View Student Records Pursuant to the federal Family Educational Rights and Privacy Act (FERPA), state information practices law, and UC policies, UCLA students have the right to inspect and review records pertaining to themselves in their capacity as students. Inspection of student records maintained…
Faculty must submit final grades electronically, through MyUCLA Gradebook or Gradebook Express, by the published deadline. The instructor in charge of a course is responsible for determining the grade of each student in the course. The standards for evaluating student performance is based on the course description as approved by the appropriate course committee. With MyUCLA Gra…
The student record is closed to changes once a degree has been awarded. The student record is closed to revisions in enrollment, grading, and academic actions upon award of a degree. Students are responsible for requesting review of their record prior to award of their degree. See UCLA Procedure 220.1 Student Grievances Regarding Violations of FERPA or University Policies on…
Midterm examinations are usually held during regularly scheduled class meetings, but some common midterms may be scheduled outside regular class time. Per UCLA Policy 870 II.B.6, midterm examinations are usually held during regularly scheduled class meeting times. However, large classes with multiple sections requiring a common midterm examination can hold examinations outside regular class meeting times with the…
Student Affairs staff who are responsible for student records, or who have OASIS access, are required to take the FERPA quiz to receive or continue access to student records. The FERPA tutorial and quiz are designed to inform staff of their responsibility to respect the confidentiality of student and department records, to protect student privacy, and to act in a professional manner when…
