Most transcript orders are processed through MyUCLA. Order an Official Academic Transcript Official academic transcripts can be ordered online through MyUCLA. Transcript orders may not be faxed or sent electronically; these are not secure transmission methods and cannot safeguard personal data. Electronic PDF and mailed transcripts are processed through Parchment, the official UCLA transcript agent. Current stu…
Student data is collected for official University business. The access policy sets forth conditions under which student data may be distributed in a manner consistent with FERPA and University policies. The Registrar’s Office enforces the Family Educational Rights and Privacy Act (FERPA), UCLA Policy 220 Disclosure of Information from Student Records, the Solomon Amendment, UC BUS-43 (Appendix DS)—Data Security and Privacy, the UC Electronic…
Authorized staff may request student data. Requests are evaluated on a case-by-case basis, and are approved or denied by the University Registrar. Charges, if any, vary depending on the request. Authorized staff log into SAWeb to initiate a Registrar’s Service Request (RSR). Typical requests include Access to student records data through API or SRDB Addresses or phone numbers for students Create a new job, program,…
Active teaching faculty and authorized staff use the Course Inventory Management System (CIMS) to create new courses, revise existing courses, delete obsolete courses, and submit Fiat Lux seminars, Honors seminars, and variable topics sections. Course approval requests are processed through the Course Inventory Management System (CIMS), a secure online application that collects course data and routes it through the approval process. CIMS allows users to request approval for new…
Essential information for faculty, teaching assistants, and readers. Links to UCLA policies and the U.S. Department of Education FERPA website. The Family Educational Rights and Privacy Act (FERPA) and UC policy restrict the disclosure of information from student records. As a rule of thumb, presume that all student information is confidential, and do not disclose information without a student’s consent except to…
Student records are protected by FERPA. Students have certain rights under FERPA to inspect, review, and amend their records. Students can also chose to restrict their public information. Student Right to Access Information Pursuant to the Federal Family Educational Rights and Privacy Act (FERPA), the California Information Practices Act, the University of California Policies Applying to the Disclosure of Information…
Undergraduate and graduate student diplomas are available about three months after degree award. Students can specify diploma release and delivery preferences. Diplomas for undergraduate and graduate students are available approximately three months after the last day of the term (i.e., degree-award date). Information about diploma availability is sent to a student e-mail address…
All staff who access or use student data are required to take FERPA training. Campus personnel with access to student records data in any location or format (SRS, SAWeb, SRDB, Enterprise Directory, etc.) are required to complete the FERPA Quiz before gaining access to student data and to take the quiz every two years to continue access. A FERPA tutorial is available to study at anytime or before taking the quiz. To receive confirmation of completion, staff…
Contacts Registrar service update On January 9 through 17, the UCLA Registrar’s walk-up service windows will be closed. Registrar services are available online and/or through the Message Center. General Questions and Information See the service directory below for Registrar services available online. Send an e-mail message to reginfo@registrar.ucla.edu. Former students should include the 9-digit UCLA ID number (if known) in all communications. Current stu…
A student can use this form to request inspection of the student’s own record on file with the Registrar’s Office. Pursuant to the federal Family Educational Rights and Privacy Act (FERPA), state information practices law, and UC policies, UCLA students have the right to inspect and review records pertaining to themselves in their capacity as students. A photo ID is required to request and view records. Inspection of…
