Reports and Data Requests

Students Affairs Web (SAWeb) is a gateway for authorized staff to request access to student information, reports, applications, and resources. Ad hoc reports can be requested through a Registrar’s Service Request (RSR).

SAWeb

Authorized staff use the SAWeb portal to view student records data, access reports, submit data requests, and report trouble issues. Reports and services include

• Batch degree audit request
• Class rosters
• Degree-awarded list
• Degree candidate list
• Schedule of classes proof
• Student study list
• Students in majors and minors
• Term grades

Ad hoc report requests are evaluated on a case-by-case basis, and are approved or denied by the University Registrar. Charges, if any, vary depending on the request and requester.

Registrar’s Service Request (RSR)

Authorized personnel use their UCLA logon ID and password to log into MyUCLA and initiate a Registrar’s Service Request (RSR). Users must also have an OASIS logon ID and have completed FERPA training. Users should be familiar with the Registrar’s Office Student Data Access Policy, Recharge and Billing Policy, and other policies regarding access to student records data.

Typical requests include

• Access to student records data through an API or SRDB
• Student addresses or phone numbers
• Run or modify a job or program
• Create a new job, program, or report
• Send mass e-mail to students

The RSR submission process has migrated to MyUCLA. All new RSRs must be submitted using one of these specific forms based on the desired task or output. RSRs submitted before that date through the SAWeb system can still be accessed from the Manage Service Request web page.

Mass E-mail, New and Modified Reports, API and SSO Integration

Use this form to

• Send mass e-mail to active students
• Create an ad hoc or one-time report
• Create a new on-demand or scheduled report
• Modify an existing on-demand or scheduled report
• Request access to an application programming interface (API)
• Release student attributes and student identity to allow single sign-on (SSO) integration

Stored Procedures and IP Address Changes

Use this form to

• Create a new stored procedure or view
• Modify an existing stored procedure or view
• Request IP address changes

U.S. Armed Forces Student Contact Data

Use this form to

• Request student contact data for U.S. armed forces recruiting purposes

Batch Transaction, Application Update, Public Records

Use this form to

• Request student public records data—UCLA Business and Finance Solutions only
• Request batch transactions that update the student records system
• Request access to update the student records system through an application or system

Contact

To request an OASIS logon ID or SAWeb access, contact the departmental security administrator (DSA).

To set up FERPA training, contact ferpa@registrar.ucla.edu.