Most transcript orders are processed through MyUCLA. Order an Official Academic Transcript Official academic transcripts can be ordered online through MyUCLA. Transcript orders may not be faxed or sent electronically; these are not secure transmission methods and cannot safeguard personal data. Electronic PDF and mailed transcripts are processed through Parchment, the official UCLA transcript agent. Current stu…
Student data is collected for official University business. This access policy sets forth conditions under which student data may be distributed in a manner consistent with FERPA and University policies. The Registrar’s Office enforces the Family Educational Rights and Privacy Act (FERPA), UCLA Policy 220 Disclosure of Information from Student Records, the Solomon Amendment, UC BUS-43 (Appendix DS)—Data Security and Privacy, the UC Electronic…
Student records data access is granted by different system owners. Access is facilitated by the departmental security administrator (DSA). The DSA must submit a System Access Request (SAR) through Service Now on behalf of the staff member who needs access. Applies to OASIS logon ID creation, and initial access to both OASIS and SAWeb. Select the Registrar’s Function option. Attach a copy of the staff member’s FERPA training completion e-mail. Other…
Students Affairs Web (SAWeb) is a gateway for authorized staff to request access to student information, reports, applications, and resources. Ad hoc reports can be requested through a Registrar's Service Request (RSR). SAWeb Authorized staff use the SAWeb portal to view student records data, access reports, submit data requests, and report trouble issues. Reports and services include Batch degree audit request Class rosters…
Active teaching faculty and authorized staff use the Course Inventory Management System (CIMS) to create new courses, revise existing courses, delete obsolete courses, and submit Fiat Lux seminars, Honors seminars, and variable topics sections. Course approval requests are processed through the Course Inventory Management System (CIMS), a secure online application that collects course data and routes it through the approval process. CIMS allows users to request approval for new…
Essential information for faculty, teaching assistants, and readers. Links to UCLA policies and the U.S. Department of Education FERPA website. The Family Educational Rights and Privacy Act (FERPA) and UC policy restrict the disclosure of information from student records. As a rule of thumb, presume that all student information is confidential, and do not disclose information without a student’s consent except to…
Student records are protected by FERPA. Students have certain rights under FERPA to inspect, review, and amend their records. Students can also chose to restrict their public information. Student Right to Access Information Pursuant to the Federal Family Educational Rights and Privacy Act (FERPA), the California Information Practices Act, the University of California Policies Applying to the Disclosure of Information…
Undergraduate and graduate student diplomas are available about three months after degree award. Students can specify diploma release and delivery preferences. Diplomas for undergraduate and graduate students are available approximately three months after the last day of the term (i.e., degree-award date). Information about diploma availability is sent to a student e-mail address…
Contacts Registrar service update On January 9 through 17, the UCLA Registrar’s walk-up service windows will be closed. Registrar services are available online and/or through the Message Center. General Questions and Information See the service directory below for Registrar services available online. Send an e-mail message to reginfo@registrar.ucla.edu. Former students should include the 9-digit UCLA ID number (if known) in all communications. Current stu…
All staff who access or use student data are required to take FERPA training. Campus personnel with access to student records data in any location or format (SRS, SAWeb, SRDB, Enterprise Directory, etc.) are required to complete the FERPA Quiz before gaining access to student data and to take the quiz every two years to continue access. A FERPA tutorial is available to study at anytime or before taking the quiz. To receive confirmation of completion, staff…
