Department schedulers can view and proof class listings and class notes for the upcoming term. Authorized department schedulers use the department proof to review and correct class listings and class notes for the upcoming term. Class data is updated every five minutes. A UCLA Logon ID is required to access the proof. The proof displays class data that have been entered into OASIS. Departments must review the data (course number,…
Faculty must submit final grades electronically, through MyUCLA Gradebook or Gradebook Express, by the published deadline. The instructor in charge of a course is responsible for determining the grade of each student in the course. The standards for evaluating student performance is based on the course description as approved by the appropriate course committee. With MyUCLA Gra…
The student record is closed to changes once a degree has been awarded. The student record is closed to revisions in enrollment, grading, and academic actions upon award of a degree. Students are responsible for requesting review of their record prior to award of their degree. See UCLA Procedure 220.1 Student Grievances Regarding Violations of FERPA or University Policies on…
New department schedulers or those who need a refresher course can set up a training appointment. Training covers policies, procedures, and use of OASIS screens. Training is available to help new department schedulers learn the production cycle and how to use OASIS mainframe scheduling screens. The Registrar’s Office Scheduling unit holds monthly training sessions for new staff and current staff who need a refresher course. Department staff work with…
2025 Registrar hours March 10 On Monday March 10, the Registrar’s Office will be closed all morning for a staff event. Regular afternoon business hours resume from 1 to 3 p.m. We apologize for any inconvenience. 3/3/25 2:06 PM Registrar closed January 30 On Thursday January 30, the Registrar’s Office will be closed all day for a staff event. Regular business hours resume on Friday, January 31. 1/28/25 11:44 AM Registrar service update On January 9 through 17, the UCLA Registrar’s…
Students who cancel registration, withdraw, or take a leave of absence may be eligible for a full or partial fee refund. Fee refunds to eligible students are calculated according to the date a cancellation, withdrawal, or leave request is filed with the appropriate office. No claim for refund is considered unless presented within the fiscal year to which the claim is applicable. The fiscal year ends on June 30. See refund schedules for dates and UC-…
Scheduling for general assignment (GA) classrooms is governed by UCLA Administrative Policy 870. Senate-approved, regular-term courses have priority in these rooms. Each term, department staff work with faculty to determine which classes to offer. After deciding on classes and a schedule, staff enter class data and time requests into the Student Record System (SRS). A job is run to place as many classes as possible at the times…
Students can inspect, correct, and restrict disclosure of their records. UCLA has established student record public information and disclosure rules in accordance with FERPA and other regulations. Students have three primary rights under FERPA The right to inspect and review education records within 45 days of the day the institution receives a request for access The right to seek an amendment to their education records if the stude…
