Student records data access is granted by different system owners. Access is facilitated by the departmental security administrator (DSA). The DSA must submit a System Access Request (SAR) through Service Now on behalf of the staff member who needs access. Applies to OASIS logon ID creation, and initial access to both OASIS and SAWeb. Select the Registrar’s Function option. Attach a copy of the staff member’s FERPA training completion e-mail. Other…
Midterm examinations are usually held during regularly scheduled class meetings, but some common midterms may be scheduled outside regular class time. Per UCLA Policy 870 II.B.6, midterm examinations are usually held during regularly scheduled class meeting times. However, large classes with multiple sections requiring a common midterm examination can hold examinations outside regular class meeting times with the…
Student Affairs staff who are responsible for student records, or who have OASIS access, are required to take the FERPA quiz to receive or continue access to student records. The FERPA tutorial and quiz are designed to inform staff of their responsibility to respect the confidentiality of student and department records, to protect student privacy, and to act in a professional manner when…
New department schedulers or those who need a refresher course can set up a training appointment. Training covers policies, procedures, and use of OASIS screens. Training is available to help new department schedulers learn the production cycle and how to use OASIS mainframe scheduling screens. The Registrar’s Office Scheduling unit holds monthly training sessions for new staff and current staff who need a refresher course. Department staff work with…
2025 Registrar hours March 10 On Monday March 10, the Registrar’s Office will be closed all morning for a staff event. Regular afternoon business hours resume from 1 to 3 p.m. We apologize for any inconvenience. 3/3/25 2:06 PM Registrar closed January 30 On Thursday January 30, the Registrar’s Office will be closed all day for a staff event. Regular business hours resume on Friday, January 31. 1/28/25 11:44 AM Registrar service update On January 9 through 17, the UCLA Registrar’s…
Students who cancel registration, withdraw, or take a leave of absence may be eligible for a full or partial fee refund. Fee refunds to eligible students are calculated according to the date a cancellation, withdrawal, or leave request is filed with the appropriate office. No claim for refund is considered unless presented within the fiscal year to which the claim is applicable. The fiscal year ends on June 30. See refund schedules for dates and UC-…
Scheduling for general assignment (GA) classrooms is governed by UCLA Administrative Policy 870. Senate-approved, regular-term courses have priority in these rooms. Each term, department staff work with faculty to determine which classes to offer. After deciding on classes and a schedule, staff enter class data and time requests into the Student Record System (SRS). A job is run to place as many classes as possible at the times…
Students can inspect, correct, and restrict disclosure of their records. UCLA has established student record public information and disclosure rules in accordance with FERPA and other regulations. Students have three primary rights under FERPA The right to inspect and review education records within 45 days of the day the institution receives a request for access The right to seek an amendment to their education records if the stude…
