Deadlines for approvals, data entry, class notes, and midterms are steps in the production schedule. Class placement, offering publication, and enrollment dates are also included.
Annual Class Data Roll
Each February, class data from the previous academic year (fall, winter, and spring terms) are rolled over to form the basis of the upcoming year’s class schedule. After the roll becomes active, departments are given access to begin the process of updating and scheduling classes for the coming academic year.
Working with faculty, department schedulers add new classes, delete classes that will not be offered, enter expected class size, and request class times. All three terms for the academic year are available for update.
After data have been entered, an algorithm is run each term to place as many classes as possible at the times requested. A period of adjustment follows to find rooms for classes that could not be placed.
When the Schedule of Classes is published for fall quarter, tentative class data for winter and spring quarters are also published.
| Production Deadlines | Winter 2021 | Spring 2021 | Fall 2021 |
|---|---|---|---|
| Individual Studies edits due to Schedule Office | End of July for upcoming year (live by end of August) | ||
| Deadline to link multiple-listed and concurrent classes in OASIS | Sept 11 | January 8, 2021 | Apr 16 |
| Deadline to update in OASIS prior to optimization: room assignment code, projected enrollment, priority room assignments, ADA accommodation requests | Sept 23 | Jan 8 | Apr 18 |
| Department access cut off | Sept 23 at 11:59 PM | -- | Apr 18 at 11:59 PM |
| Ad Astra places classes | N/A | -- | Apr 19 |
| Department access returns | Oct 12 at 12:01 AM | -- | May 8 |
| Evening midterm requests due from departments | -- | -- | -- |
| Deadline to receive approved CIMS forms | Oct 5 | Jan 4 | Apr 30 |
| Final proof of class listings by departments (Logon ID required) | Oct 12–13 | Jan 15 | May 20–21 |
| Deadline to receive variable topics CIMS forms | Oct 9 | Jan 8 | May 14 |
| Deadline for departments to e-mail course notes (placement exams and mandatory midterm dates) | Oct 12 | Jan 11 | May 17 |
| Deadline to return updated term-related website text | Oct 16 | Jan 15 | May 19 |
| Department access cut off | Oct 18 at 11:59 PM | Jan 15 at 11:59 PM | May 23 at 11:59 PM |
| Resolve class conflicts | Oct 19 | Jan 20 | May 25 |
| Deadline to receive course materials fees approval from Chancellor’s Office | Oct 20 | Jan 19 | May 26 |
| Unplaced classes changed to TBA | Oct 20 | -- | May 26 |
| Final day to delete class offering or list as not-for-print | Oct 20 | Jan 19 | May 26 |
| Final exam codes available | Oct 21 | Jan 21 | May 26 |
| Department access returns | Oct 23 at 12:01 AM | Jan 22 at 12:01 AM | May 28 at 12:01 AM |
| Schedule of Classes goes live | Tuesday, October 27 | Tuesday, January 26 | Tuesday, June 1 |
| Enrollment appointment times available on MyUCLA | Oct 26 | Jan 25 | June 1 |
| Enrollment begins through MyUCLA | November 9 | February 8 | June 14 |