Step-by-step instructions for routing course forms in the Course Inventory Management System.
CIMS Routing Help
Save Form
- When you are first initiating a CIMS form you can save it and come back to it later by going to “Retrieve Saved Forms” on the Main Menu.
- Once a form has been routed to anyone, including yourself, if you want to save changes, route the form to yourself and retrieve it from “Courses requiring my approval” on the CIMS main menu.
Initial Routing
- Click the "Route Form Now" button. This takes you to a routing screen.
- On the routing screen, type in the name of the person you want to route the form to. Click "Search." (The program searches the campus directory and displays names in a list below.) If you are not sure who to route to, call the department or unit and verify contact’s name. Many departments use designees.
- Choose an approval role for the person you are routing to (not your role).
- Click the round button beside the name from the directory.
- Click Route Now
Normal Routing
- At the bottom of the CIMS form, after the routing status, there are buttons for approval choices (approve, deny, re-route). Click the button that applies, and type in applicable comments.
- Click the "Route Form Now" button. This takes you to a routing screen.
- On the routing screen, type in the name of the person you want to route the form to. If you are not sure who to route to, call the department or unit and verify contact’s name. Many departments use designees.
- Click "Search." (The program searches the campus directory and displays names in a list below.)
- Choose an approval role for the person you are routing to (not your role).
- Click the round button beside the name from the directory.
- Click Route Now
Routing as a Designee
- If you are acting as a designee for someone (e.g., Department Chair), route the form to yourself and choose the role of the person you are acting as designee for (e.g. Department Chair or Designee).
- On the CIMS Main Menu, go to “Courses requiring my approval.”
- At the bottom of the CIMS form, after the routing status, there are buttons for approval choices (approve, deny, re-route). Click the button that applies, and type in the comments box the name of the person you are representing and that person’s role. (e.g., Designee for Professor Joe Bruin, Chair, Philosophy Department.)
- Click the "Route Form Now" button. This takes you to a routing screen.
- On the routing screen, type in the name of the person you want to route the form to. Click "Search." (The program searches the campus directory and displays names in a list below.)
- Choose an approval role for the person you are routing to (not your role or your designee role).
- Click the round button beside the name from the directory.
- Click Route Now
Routing Multiple-listed Courses
- Multiple-listed courses require the approval of all chairs, FECs, and deans involved with the course.
- Coordinate the routing by calling or e-mailing the department coordinators for each department to be sure you know whom to route to. The College and each school may have different routing procedures and contacts.
Withdrawing a CIMS Form
Only the initiator or staff from the Registrar’s Office can withdraw (delete completely) a CIMS form. Call x67045 or x56704 for assistance.
CIMS Routing Contacts and Roles
Updated April 2023
Many Departments or units use designees or other administrators or coordinators to review and process CIMS forms. Contacts can change. If you are not sure who should receive the CIMS form, call the department or unit and verify the routing contact. This ensures that forms are routed correctly.
Routing Role
- CUTF Coordinator: Alison Fedyna
- Dean College/School or Designee: Consult College or School Coordinator
- Department Chair or Designee: Consult Department Coordinator
- Department Faculty Member: Consult Campus Directory
- Department/School Coordinator: Consult Department
- FEC Chair or Designee: Consult Faculty Executive Committee Coordinator
- FEC School Coordinator: See table below
- Fiat Lux Coordinator: Pia Palomo
- Graduate Division Associate Dean or Designee: Coordinated through Daniel Wong
- Graduate Division Coordinator: Thomas Bailey
- HSSEAS Central Administrator: Myrna Reneau
- L&S FEC Coordinator: Jen Hirashiki
- Public Health Central Administrator: Arlecia Powell-Halley
- Registrar’s Office: Stace Miyagi
- TFT Central Administrator: Melinda Robles
- TFT Student Services Coordinator: Anna Guzman
- UgC Coordinator: Julia Nelsen
- UgC Curriculum Committee Co-chair or Designee: Julia Nelsen
Additional Contacts
These contacts do not have designated roles in CIMS, but serve the following approvals.
- Community-Engaged Course Approvals: Shalom Staub
- GC Coordinator: Emily Le
- USIE Coordinator: Melissa Nessman
- Writing II Coordinator: Pia Palomo
Automatically Routed Forms
To streamline routing for courses of a single type that always go to the same person or office, automatic routing procedures have been programmed to direct the forms to that person.
- Variable Topics: Registrar’s Office
- Honors Seminars (89, 189): Registrar’s Office
- Fiat Lux Seminars: Pia Palomo
College and School FEC Coordinators
CIMS forms that need to be routed to the College or School Faculty Executive Committee level need to be routed to the appropriate College or School coordinator.
- College of Letters & Science: Jen Hirashiki
- David Geffen School of Medicine: Greg Payne
- School of Education and Information Studies: Megan Valladao
- Henry Samueli School of Engineering and Applied Science: Myrna Reneau
- Herb Alpert School of Music: Adam Fox
- John E. Anderson Graduate School of Management: Patricia Johnson
- Jonathan and Karin Fielding School of Public Health: Arlecia Powell-Halley
- Meyer and Renee Luskin School of Public Affairs: Ananya Roy
- School of the Arts and Architecture: Shantel Daniels
- School of Dentistry: Matt Dingman
- School of Law: Brian Hansen
- School of Nursing: Belinda Huntly
- School of Theater, Film, and Television: Melinda Robles